SUPREME COURT OF THE STATE OF NEW YORK - NEW YORK
COUNTY
PRESENT: HON. JOAN A. MADDEN
, Justice PART 11
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In the Matter of the Application of BLEECKER CHARLES CO., : Index No.: 110835/02
:
Petitioner, : Motion Seq. No.: 001
:
For the Inspection of the Minutes of Meetings of the :
Directors and Shareholders and Record of Shareholders :
of 350 Bleecker Street Apartment Corp. :
:
-v- :
:
350 BLEECKR STREET APARTMENT CORP., :
:
Respondent. :
:
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The following papers, numbered 1 to ___ were read on this motion to/for to / for _______
| PAPERS NUMBERED
Notice of Motion/ Order to Show Cause-Affidavits-Exhibits __________________________________________
Answering Affidavits - Exhibits __________________________________________________________________
Replying Affidavits _____________________________________________________________________________
Cross-Motion: [ x ] Yes [ ] No
Petitioner moves, by order to show cause, for an order
pursuant to Business Corporation Law ("BCL") § 624 and/or the
common law directing respondent 350 Bleecker Street Apartment
Corp. ("the Coop") to permit petitioner to examine and copy
complete and unredacted minutes of the Coop's Board of Director
meetings and shareholder meetings, and the record of the names
-1-
and addresses of all shareholders of the Coop. The Coop opposes
the application and cross moves for an order dismissing it and
granting sanctions.
Petitioner was the sponsor of the conversion of the Coop and
continues to hold 23.47% of the Coop's shares. Before the
instant dispute arose, the parties herein were involved in a
federal court litigation in which petitioner sued the Coop after
the Coop's termination of its garage lease ("the Garage
litigation"). The District Court for the Southern District of
New York granted summary judgment in petitioner's favor,
And awarded petitioner attorney's fees. The Coop has appealed the
decision granting summary judgment to petitioner to the Court of
Appeals for the Second Circuit.
On October 9, 2001, a few days after the District Court's
decision granting summary judgment in petitioner's favor,
petitioner requested the Coop's minutes for the previous 12
months and a list of shareholders, including those not residing
in the building. It appears from the parties' submissions that
the Coop was willing to provide the shareholder list and minutes.
However, with respect to the Board minutes, the Coop took the
position that petitioner would only be permitted to view a
redacted version of the minutes so that discussions relating to
the Garage litigation could be redacted. As a result, petitioner
brought this proceeding.
-2-
There is no dispute that petitioner is entitled to the
shareholder minutes and list pursuant to Business Corporation Law
§ 624 (b), and this aspect of the petition is granted.
In contrast, the issue of whether petitioner may be
permitted to review the Board minutes is governed by the common
law under which a shareholder's request for Board minutes may be
refused upon a showing of improper purpose or bad faith on the
part of the shareholder. See, Matter of Crane Co. v Anaconda Co.,
39-NY2d 14 (1976).
Petitioner asserts that it requires the minutes so as (i) to
file a proposed amendment to the offering plan with the State
Attorney General, (ii) to report to shareholders the Board's
asserted misrepresentations and omissions regarding Kenneth B.
Newman ("Newman"), a partner of petitioner, and (iii) to
determine whether the Board has breached its fiduciary duty to it
and the other shareholders by pursuing frivolous litigation and
wasting the Coop's assets.
The Coop counters that petitioner seeks the minutes for the
improper purpose of gaining an unfair advantage as the Board
minutes reflect the Coop's strategy in the Garage litigation and
the Coop's impending action against Newman for his alleged
failure, as managing agent, to properly bill himself as a
commercial tenant.
While petitioner is generally entitled under the common law
-3-
to review the Board minutes, it should not be permitted to misuse
this right to advance its litigation position in disputes between
it (or Newman) and the Coop. On the other hand, in view of the
ongoing conflict between the parties, the Coop should not be
allowed to unilaterally determine which parts of the Board
minutes should be redacted. Instead, the minutes should be
reviewed and redacted either by a referee designated by the
parties or a referee appointed by the court.
In view of the above, it is
ORDERED that within thirty days of service on the Coop of a
copy of this decision and order with notice of entry, the Coop
shall (i) permit petitioner's representative(s) to examine and
make extracts from the list of shareholder's of record (including
those not residing in the Coop) and shareholder minutes from
October 2000 to the present, or (ii) provide this information to petitioner
electronically, if such information is maintained by the Coop in such a
format; and it is further
ORDERED that the issue of whether certain parts of the Board
minutes would reveal the Coop's strategy in the Garage litigation
and/or the impending litigation against Newman and thus should be
redacted shall be referred to a Special Referee to hear and
report with recommendations, except that, in the event of and
upon the filing of a stipulation of the parties, as permitted by
CPLR 4317 the Special Referee, or another person designated by
-4-
the parties to serve as referee, shall hear and determine the
aforesaid issue; and it is further
ORDERED that this motion is held in abeyance pending receipt
of the report and recommendations of the Special Referee and a
motion pursuant to CPLR 4403 or receipt of the determination of
the Special Referee or designated referee; and it is further
ORDERED that a copy of this order with notice of entry shall
be served on the Clerk of the Judicial Support Office (Room 311)
to arrange a date for the reference to a Special Referee; and it
is further
ORDERED that the cross motion is denied.
DATED: June 19, 2002
/s/ Joan A. Madden
J.S.C
Copyright © 2010
350 Bleecker Street Apartment Corp.
All rights reserved.